Effective from
05 February 2026
Version: 2026/2
Document status: Approved
Date issued: 05.02.2026
Approved by: Board of Directors on 05.02.2026
Date for review: 05.02.2026
Lead author/reviewer: Jon Gardar Steingrimsson, Head of Operational Excellence
HEALTH & SAFETY POLICY STATEMENT
We will thrive through our employees as they are our greatest value. Rotovia is committed to protecting and promoting the health, safety, and well-being of our employees, contractors, visitors, and all persons affected by our operations. We achieve this by systematically identifying, assessing, and managing physical, psychosocial, and organisational risks within our control and by continuously improving the conditions under which work is performed. Safety is an integral part of how we make decisions, set priorities, and allocate resources, and no business objective shall be pursued without first ensuring that risks to health and safety are understood and appropriately controlled.
WE WILL NOT COMPROMISE SAFETY.
Responsibility
Everyone at Rotovia shall take responsibility for their own safety and that of others affected by their actions. Working safely is a condition of employment and health and safety considerations shall be integrated into daily planning, task execution, and change management.
Management is accountable for providing and maintaining a safe and healthy work environment. This includes identifying hazards, assessing risks, and implementing effective controls using the hierarchy of controls, prioritising elimination and engineering solutions before administrative measures and personal protective equipment (PPE). Management shall ensure compliance with applicable legal and regulatory requirements and with Rotovia’s Health & Safety standards and Best Practices through documented risk assessments, verification of implemented controls, and timely follow-up of corrective actions.
Management shall ensure that employees are competent through appropriate training and supervision, that incidents and near misses are investigated to determine root causes, and that hazard reports lead to effective and verifiable improvements. Management shall establish and support active safety committees or equivalent worker consultation forums that regularly review risks, incidents, audit findings, and improvement actions, and ensure that agreed actions are prioritised, resourced, and followed through to closure. Where health and safety risks require capital or operational expenditure, these needs shall be formally evaluated through Rotovia’s planning and budgeting processes. Identified risks shall either be reduced through funded permanent solutions within a defined timeframe or be subject to documented interim controls that are actively monitored.
Supervisors are responsible for enforcing safe work practices, clearly communicating hazards and required controls, confirming competence before work begins, and ensuring that health and safety is considered when scheduling work, managing changes, and supervising contractors.
Employees shall know, understand, and comply with Rotovia policies, procedures and safe work practices, including wearing the appropriate PPE (personal protection equipment) at all times. Employees shall report any hazards, all near misses, property damage, chemical spills, and incidents to their supervisor immediately – without delay.
Leadership
Leaders at all levels shall demonstrate visible and consistent safety leadership through their decisions, actions, and priorities. Health and safety risks shall be explicitly considered in operational and investment decisions, and leaders shall ensure that adequate time, budget, and resources are provided to implement and sustain effective risk controls.
Leadership shall be demonstrated through active participation in workplace safety reviews, risk assessments, incident investigations, and follow-up of corrective actions. Leaders shall promote open reporting, address unsafe conditions and behaviours without delay, and recognise safe and risk-aware performance.
Safe Workplace & Equipment
We will strive to continuously improve the safety of our workplaces, equipment, and processes by embedding safety into design, procurement, operation, maintenance, and modification activities. Hazards shall be identified and assessed before new equipment, processes, or changes are introduced, and risk controls shall be implemented and verified before work starts.
Equipment downtime and investment required to maintain or improve safety shall be planned and resourced as part of normal operational and capital planning. Where immediate permanent solutions are not practicable, temporary protective measures shall be defined, communicated, and reviewed until permanent risk reduction is achieved.
Workplace Ergonomics
We will provide ergonomically sound work environments to reduce strain and prevent injury by systematically identifying, assessing, and managing ergonomic risks as part of routine hazard identification, job design, and process change. Ergonomic risks shall be systematically identified and assessed as part of the general risk assessment and job design processes so that all relevant equipment, tasks, and workstations are covered and reviewed at defined intervals and when changes occur.
Managers shall ensure suitable equipment and training are provided. Employees shall use equipment correctly and report ergonomic concerns without delay. Actions and recommendations arising from ergonomic assessments shall be prioritised, implemented, and followed through to effective closure, with interim controls applied where permanent solutions require additional planning or investment.
Where there is a history or trend of ergonomic-related injuries, targeted improvement plans and appropriate health surveillance shall be implemented to monitor risk and support early intervention. Learnings from assessments, incidents, and health data shall be used to continuously improve workplace design and working methods.
Fire Protection
We will prevent fire hazards through regular risk assessments, maintained fire safety equipment and clearly defined evacuation routes. Fire prevention and response capability shall be ensured through inspection, testing, maintenance, and regular training and drills. Identified deficiencies shall result in defined corrective actions and follow-up until effectiveness is verified.
Emergency Preparedness
We will maintain readiness for emergencies by establishing and maintaining clear procedures, training response capability, and functional and tested emergency equipment. Emergency arrangements shall be reviewed and updated to reflect operational changes and credible risk scenarios, and lessons learned from drills or real events shall be incorporated into improved preparedness.
Contractors & Associates
Our Health & Safety standards apply equally to contractors and other third party. Contractors shall be selected, inducted, and supervised to ensure that their work is planned and executed in accordance with Rotovia requirements and applicable laws. Health and safety performance shall be a defined criterion in contractor evaluation, and non-conformities shall require timely corrective action or cessation of work where necessary.
Learning from our Experiences
All incidents and near misses shall be reported, investigated, and analysed using systematic root cause methods to identify effective corrective and preventive actions. Reporting and investigation processes shall support a fair and non-punitive environment that encourages timely and accurate reporting. We will share lessons learned with other workplaces to ensure that best practice procedures are adopted into risk assessments, training, and operating practices to prevent recurrence.
Monitoring & Review
Health and safety performance and the effectiveness and integrity of risk controls shall be monitored through inspections, audits, leading and lagging performance indicators, and management reviews to verify compliance with this policy and drive improvement. Findings, trends, and required improvements shall be incorporated into management decision-making, planning, and resource allocation.
The effectiveness of this policy and its implementation shall be verified through Rotovia’s internal audit framework, including the Rotovia Blue Audit, and through periodic management review to ensure continual improvement, consistent application across all sites, and alignment between health and safety performance and business decisions.
We will identify outstanding performance and will make use of such cases and individuals as positive examples in order to improve and reinforce our health and safety culture on a continuing basis.
